VACANCY- Grants Officer

The Legal Services Facility (LSF) a registered non-government Organization (NGO) with Registration No. 00NGO/R2/00011. It is a basket fund created to channel funding on equal opportunity basis to organizations which are providing legal aid and paralegal services in Tanzania mainland and Zanzibar. These services assist individuals to claim their rights, redress grievances and protect their fundamental human rights.

The LSF manages a basket fund to which DANIDA and the EU are contributors. It operates as grant maker with the overall goal to increase access to justice through a legal empowerment approach, in particular for women and girls. Through implementing partners, a paralegal cadre of around 4000 is supported, organized in 184 districts based paralegal organizations

Post: Grants Officer Location: Dar es Salaam

Reports to: Senior Finance & Grants Officer

 The Role

1.0 Job purposes

To effectively manage a portfolio of grants and provide support to grant holders in order to facilitate the delivery of quality projects on time and on budget. S/he coordinates the administrative and financial aspects of grants, and grantees agreements by reviewing budget completeness, and coordinates post award actions. Is responsible for timely preparations of all payments and proper management of cash, entry of financial data in the GL, and bank related activities.

2.0 Reporting lines

Grants Officer will report to Senior Finance & Grants Officer

3.0  Key responsibilities and tasks:

The Grants Officer’s specific responsibilities will include, but are not limited to:

• Participate in site visits of current and future grantees, evaluating usage of grant funds and administrative areas to determine level of risk; provide recommendations to grant execution based on
• In consultation with the Senior Grants and Finance Officer, provide direction and guidance to Grantees on fund management and control, as needed.
• Support the Senior Grants & Finance Officer in the conduct of post-award orientation meetings with the grantees to ensure that all terms/conditions of the contract /grant were
• In coordination with the Senior Grants & Finance Officer, perform periodic evaluations in order to review compliance with grant Detect and resolve implementation problems.
• Support the Senior Grants & Finance Officer in the administration and oversight of grant expenditures in accordance with LSF
• Maintain good reporting processes for all grants, reporting any grants pipeline issues to management on a monthly
• Assist with tracking costs of grants
• Maintain and update a detailed grants status calendar and grants filing system (physical & electronic)
• Ensure the proper presentation and safekeeping of accurate and complete supporting information for audit purposes
• Assist in the preparation of all supporting information for audits and contacting finance and accounting staff as needed
• Adheres to internal and donor policy requirements on awards and financial management

 

• Qualifications: A combination of the experience, skills, and education listed below that provides an equivalent background to perform the work of this position.

Experience, Skills, and Education:

• Bachelor degree in Finance or Accounting.
• Experience of working in a similar job in an NGO for at least 3
• Proficiency in Excel and MS Word
• Strong writing and editing skills
• Experience in budget review and monitoring with development projects
• Experience in budget analysis and cost controls in development projects
• Demonstrated capacity to work effectively with teams
• Ability to prepare presentations and reports
• Willingness to work and travel in all project areas

 

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.

 

VACANCY- Accounts & Finance Officer

The Legal Services Facility (LSF) a registered non-government Organization (NGO) with Registration No. 00NGO/R2/00011. It is a basket fund created to channel funding on equal opportunity basis to organizations which are providing legal aid and paralegal services in Tanzania mainland and Zanzibar. These services assist individuals to claim their rights, redress grievances and protect their fundamental human rights.

The LSF manages a basket fund to which DANIDA and the EU are contributors. It operates as grant maker with the overall goal to increase access to justice through a legal empowerment approach, in particular for women and girls. Through implementing partners, a paralegal cadre of around 4000 is supported, organized in 184 districts based paralegal organizations.

Post: Accounts & Finance Officer Location: Dar es Salaam

Reports to: Senior Finance & Grants Officer

 The Role

1.0 Job purposes

To effectively manage a portfolio of grants and provide support to grant holders in order to facilitate the delivery of quality projects on time and on budget. S/he coordinates the administrative and financial aspects of grants, and grantees agreements by reviewing budget completeness, and coordinates post award actions. Is responsible for timely preparations of all payments and proper management of cash, entry of financial data in the GL, and bank related activities.

2.0 Reporting lines

Accounts & Finance Officer will report to Senior Finance & Grants Officer

3.0  Key responsibilities and tasks:

The main responsibilities of the Accounts and Finance Officer will include but not limited to the following:

Accounting and Finance

• Deal with banking and bank related issues including preparation of monthly bank reconciliation statements
• Maintain petty cash float and carry out all cash related
• Raise journal and deposit vouchers on bank debit/credit advices and other
• Pre-audits, verifies, and processes employee expense claims reviewing rules for employee
• Prepare all payment, ensure payments to suppliers and payees (are well supported) and issued on

time as presented.

• Ensure all payments receipts are received and attached to respective vouchers.
• Participate in LSF budgeting
• Enter all financial data in the accounting system as required
• Assist in Preparation of financial reports and cash flow spread sheet on quarterly basis or as required by the management for decision
• Check staff working advances and maintain subsidiary ledgers for all staff working advances for control purposes and ensure that all working advances are accounted timely and
• Facilitate other staff on financial issues g. budget management and provides assistance and training to others in the work unit.
• Prepare monthly salaries and statutory payments for all staff within the prescribed
• Participate in audit processes including preparations, collaboration during the audit itself and in preparing audit responses.
• Monitor and fulfill all statutory and regulatory compliance as per Tanzanian laws and regulations. File all returns in accordance with the existing laws, dealing with taxation matters including VAT, cooperate tax, Withholding Tax and PAYE, Workers Compensation (WCF), Pension funds and Students Loan Board

• Qualifications: A combination of the experience, skills, and education listed below that provides an equivalent background to perform the work of this position.

Experience, Skills, and Education:

• Bachelor degree in Finance or Accounting.
• Experience of working in a similar job in an NGO for at least 3
• Proficiency in Excel and MS Word
• Strong writing and editing skills
• Experience in budget review and monitoring with development projects
• Experience in budget analysis and cost controls in development projects
• Demonstrated capacity to work effectively with teams
• Ability to prepare presentations and reports
• Willingness to work and travel in all project areas
• Grants management experience is an added advantage

 

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.

 

VACANCY-Director of Programs and Operations

The Legal Services Facility (LSF) a registered non-government Organization (NGO) with Registration No. 00NGO/R2/00011. It is a basket fund created to channel funding on equal opportunity basis to organizations which are providing legal aid and paralegal services in Tanzania mainland and Zanzibar. These services assist individuals to claim their rights, redress grievances and protect their fundamental human rights.

The LSF manages a basket fund to which DANIDA and the EU are contributors. It operates as grant maker with the overall goal to increase access to justice through a legal empowerment approach, in particular for women and girls. Through implementing partners, a paralegal cadre of around 4000 is supported, organized in 184 districts based paralegal organizations.

The LSF is seeking a strategic, organizational leader and exceptional manager to partner with the LSF CEO and Board of Directors to advance the mission of the organization.

In this role, the Director of Programs and Operations will lead the execution of the organization’s strategic plan. The Director will operationalize best practices in management systems, including appropriate integration and collaboration of teams and functional areas, to ensure strong organizational performance to meet ambitious goals.

Post: Director of Programs and Operations Location: Dar es salaam

Reports to: CEO

 The Role

1.0 Job purposes 

The Director of Programs and Operations oversees the coordination and administration of all aspects of the ongoing LSF programs including planning, budget, management, and organizing, staffing, leading, and controlling program activities.

To lead and develop an internal team to support the following areas: programs, grant making and grant management, program planning, budgeting and budget management, capacity development to become an effective approach towards grantees / implementing partners and a monitoring and results functions that provides a thorough analysis of available and quality assured data, with ample utilization of ICT.

The role will ensure that the LSF result areas: Accessibility of legal aid services, Legal Empowerment, Conducive environment for Legal aid, Sustainability of legal aid are kept central in all programmatic interventions the LSF embarks on and is responsible for achievement of the outcomes/ results in each of the result areas according to the existing benchmarks mentioned in the logical framework.

2.0 Reporting lines

The Director of Programs and Operations will report to the Chief Executive Officer.

The Director of Programs and Operations will directly supervise M&R Manager, Program Advocacy and Implementation Manager and Senior programs officer Zanzibar.

 

3.0  Key responsibilities and tasks:

1. Organizational Leadership and Strategy:
   • Collaborate with the Board, CEO and key staff to advance strategic plan and goals and ensure program areas are aligned with strategic plan.
   • Implement strategic plan, integrating all aspects of the organization’s
   • Working with the CEO, create, maintain, and/or oversee systems and processes to ensure effective management of the daily operations of program staff and an organizational structure that supports the organization’s goals.
   • Facilitate Staff Team meetings and strategic planning
   • Support LFS’s major partnerships

 

II.            Planning:

• Formulation of LSF Annual Plans including, in close collaboration with the Director Finance and Admin, the budget, for the Programs and oversee proper
• Plan the delivery of the overall program and its activities, outputs and results in accordance with the Strategic Plan of the
• Develop new initiatives, innovative approaches to support the strategic direction of the
• Assist in the development a program evaluation framework to assess the strengths of the program and to identify areas for improvement.
• Participate in monitoring programme implementation progress, ensure adherence to the programme annual work plan, budgets, prepare revisions (if required) and evaluate annual plan performance

 

• Organize and participate in programme quarterly review sessions and prepare a report to that

 

III.            Grants Management:

 

• Manage grant life cycle, from request to close. This entails reviewing applications, tracking payments, reviewing or producing relevant reports, and monitoring
• Provide proposals ideas and analysis on impact measurement of the LSF interventions g. the costs saved by dealing with GBV cases, the benefits generated by securing property rights for women in inheritance cases etc.
• Manage the review of funding requests for completeness, eligibility, and compliance with LSF
• Conduct the due diligence that is required in the decision-making process, ensuring consistent application of statutory and internal requirements.
• Manage communications with grantees and applicants, and where appropriate, provide technical support and compliance-related information.
• Analyze systems for tracking grant data, make recommendations to improve grant-making systems

that contribute to the team’s learning and evaluation efforts.

 

• Provide grants management support to CEO regarding grants administration process, compliance, and data analysis.
• Work with CEO and other key staff to report on the impact of grants – both internally (primarily with the Board) and externally

 

IV.            Programs Management

• Contribute to regular review of the LSF Strategic Plan and Theory of Change and logical
• Communicate with implementing partners, clients and other stakeholders to gain community support for the program and to solicit input to improve the
• Coordinate the delivery of services among different program activities to increase effectiveness and
• Provide quarterly, semi-annual and annual reports on the program for the CEO, Board and for funders
• Communicate with funders as outlined in funding
• Monitor and approve all budgeted program expenditures and ensure that the program operate within the approved budget.
• Identify and evaluate the risks associated with program activities and take appropriate action to control the risks
• Monitor the program activities on a regular basis and conduct an annual evaluation according to the program evaluation
• Report evaluation findings to the CEO and recommend changes to enhance the program, as
• Actively represent the LSF in programmatic forums, forge partnerships with like-minded organisations in order to benefit from expertise and experience available in the country as well as to avoid duplications of efforts and
• Ensure that all program interventions are measurable and be measured against the indicators as mentioned in the LSF logical framework, that all capacity development intervention contributes to increased sustainability of legal aid in Tanzania.

 

V.            Staff Management

 

• Lead and manage all programmatic and operations staff and activities to effectively meet organizational and program goals, ensuring integration across all areas and
• Coordinate with CEO to communicate the LSF’s vision, priorities and goals, and ensure staff are working towards said goals and
• Develop program impact metrics consistent with relevant plans and create a system of ongoing evaluation, ensuring strong work plans and alignment between individual, team, and organizational goals and
• Supervise, coach, and collaborate with program staff to ensure programmatic and team success, as

well as to support the team’s ongoing professional development and growth.

 

• Qualifications: A combination of the experience, skills, and education listed below that provides an equivalent background to perform the work of this position.

Experience, Skills, and Education:

 

• 10+ years of professional experience in a fast-paced and growing nonprofit environment, as well as experience working in a leadership
• Demonstrated experience working collaboratively to lead the integration of a complex organization and utilizing best practices in management to ensure shared
• Significant experience developing and leading teams and working as an effective team
• Proven success leading a collaborative strategic planning process and ensuring its effective
• Strong staff management experience required, with the ability and interest to work closely with staff members to set and achieve individual and team
• Outstanding strategic thinking skills, with a focus on results and
• Superior communication skills, both oral and written; strong sense of emotional intelligence with the ability to work effectively with people at all levels of the organization to create buy-in and a sense of team
• Experience leading an organization through a significant time of change and growth; ability to be thoughtful, patient, supportive and
• Positive attitude, good sense of humor and interest in joining a small, but high-impact and amiable
• Master’s degree preferred
• Experience with organizing special events, trainings, and high-level forums with other donors, philanthropists, government agencies, private companies.
• Knowledge of legal aid, legal education, human rights awareness creation and legal Empowerment will be an added advantage
• Knowledge on local government structures in Tanzania
• He/she should demonstrate competence on the following:

Creativity, strategic, innovative and analytical thinker with the ability to manage multiple projects

• Must have strong written and oral communication skills in both Kiswahili and English
• Foster teamwork and ability to work with other in setting goals and making
• Demonstrated experience in programme planning, monitoring and coordination of CSOs particularly those working with provision of legal aid and its

 

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.

 

APPLICATION INSTRUCTIONS: If you are Tanzanian and qualified for this post, please submit a single page application letter showing your suitability to the role with an updated Curriculum Vitae to http://erp.lsftz.org/ by Monday 03^rd October, 2022. Only short-listed candidates will be notified. For a full job profile and information about LSF please visit LSF Website: www.lsftz.org: